Educational Health Care Plans
All pupils at Southgate School have an Educational Health Care Plan (EHC).
An EHC plan is for children and young people aged up to 25 who require additional support.
Meet Jodie
Jodie Simpson is our Advanced Business Support Officer who organises and host EHCP meetings at Southgate.
Annual Reviews
Your child’s EHC plan must be reviewed once every 12 months, or every 6 months for Reception aged children.
Southgate School is responsible for the preparation and organisation of the meeting. We set the dates for all EHCP reviews at the beginning of the school year to ensure all statutory dates and obligations are met. Once the meeting has taken place, recommendations will be made to the EHCP team at Kirklees Council to consider. EHCP Team will make one of the 3 decisions below
- To maintain the EHC plan in its current form (the review meeting recommendation is acknowledged with the intention of no changes to be made)
- To amend the EHC plan (EHCP Team issue an Amendment Notice)
- To cease the EHC plan
Who is invited to the meeting
- Parents or carers, the local authority (EHCP Team), any education, health and social care professionals who are involved and any other relevant individuals
- You can request invitations to be sent to anybody you would like to support you during the meeting
- We can only accommodate 1 EHCP meeting per pupil
- It is a statutory requirement that the EHCP Team are notified of the dates if all annual reviews, however, this does not mean that they must or will attend all meetings. They will prioritise Change of Phase Meetings (Year 10) and other exceptional or complex situations
- If you need any advice or support in advance or after an annual review please contact your the EHCP Team team on 01484 456888 or email senact@kirklees.gov.uk
Before the Review
- Southgate School must prepare a report prior to the review and share this with all attendees at least 2 weeks prior to the meeting taking place
- A parent/carer questionnaire will be sent to all parents/carers prior to the meeting. It is important that you complete and return this information as it is used to update your child’s EHC plan.
During the Review
- Consider the progress your child has made towards the outcomes set out in the EHC plan
- Decide if the outcomes are still appropriate and agree new ones if required
- Review the current provision offered for your child and agree if this is still relevant and if anything needs to be changed or added
- Update any information that has changed since the last review
- Reviews for Year 9 and above will focus on preparing for adulthood
- Year 10 reviews are classed as “change of phase reviews”. This is normally when parents preference for a Post 16 Provider is required to be discussed and agreed
After the review
- The annual review report will be completed and the EHC plan will be edited to include all changes agreed
- All paperwork will be shared with parents 2 weeks after the date of the meeting
- Paperwork will be submitted to Kirklees EHCP Team for recommendation with one of the following decisions
- Maintain the EHC plan in its current form
- Amend the EHC plan (EHCP Team to issue an Amendment Notice)
- Cease the EHC plan